Grants Manager- M/F Sudan

ALIMA, the international medical NGO with a human face, which puts the co-construction of projects and career paths at the heart of its model

ALIMA PRESENTATION

ALIMA ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. The patient First

2. Revolutionising humanitarian medicine

3. Responsibility and freedom

4. Improve the quality of our actions

5. To trust

6. Collective intelligence

7. Environmental responsibility
   
   

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards people guilty of acts of gender-based and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Anyone collaborating with ALIMA agrees to:

• Respect the charter, the code of conduct, the institutional policies, including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

• Report any violation of the policies, framework documents and procedures to a superior or a referent.

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has treated more than 13 million patients and today deploys its operations in 12 African countries and extended to support the emergency in Haiti. In 2022, we developed 62 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics, and extreme poverty. All of these projects are carried out in support to national authorities through nearly 511 health facilities. Whenever possible, we work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the fight against malnutrition and viral hemorrhagic fevers on the field.

THE WORK WE DO:  Primary and Secondary Health Care, with a main focus on children and women - including treatment and prevention of Acute Malnutrition, Maternal Health, Pediatric Care, Mental Health, response to Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Surgery, Displaced Populations, and Gender-Based Violence, Covid-19.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Ukraine, Ethiopia, Haiti.

ALIMA IN SUDAN

ALIMA has been operating in Sudan since 2021, providing essential healthcare and emergency response in conflict-affected and underserved areas.

The organization began its work by supporting the management of severe COVID-19 cases in Khartoum, where it enhanced medical oxygen delivery and built local capacity in oxygen therapy.

In South Kordofan, ALIMA has been improving maternal and newborn care since late 2021. This intervention expanded in 2022 to include primary healthcare services through health centers and mobile teams, as well as inpatient care for maternity and pediatric patients. In early 2023, ALIMA responded to the displacement crisis in West Kordofan by establishing rotative mobile teams and strengthening hospital services to provide primary and secondary healthcare, reproductive health, and support for survivors of sexual violence.

Following the outbreak of conflict in April 2023, ALIMA launched an integrated health and nutrition program in South Kordofan and North Darfur, focusing on life-saving nutrition interventions and supporting health facilities and mobile teams serving displaced populations.

ALIMA’s coordination is managing its projects in partial remote management from N’Djamena (Chad). To strengthen its presence and coordination, ALIMA established an operational base in Port Sudan in late 2024. Additionally, a regional platform was set up in Nairobi to enhance collaboration with humanitarian partners and ensure effective support for its programs in Sudan.

MISSION LOCATION:  N’Djamena, Chad (with regular missions to Port Sudan, Sudan). 

PROTECTION OF BENEFICIARIES AND MEMBERS OF THE COMMUNITY

Level 3 : As part of his or her duties, the incumbent will be required to visit programs and be in contact with children and/or vulnerable adults. Therefore, a criminal record check or presentation of a certificate of good character will be required. In situations where it is impossible to provide a criminal record or a certificate of good morals and character, a sworn statement will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

• Hierarchical Manager: Sudan Head of Mission

• Functional Manager: HQ Donor Advisor  ‐ Desk 3
  
  

MISSION AND OBJECTIVE

Under the supervision of the Head of Mission, the Grants Manager is responsible for implementing the funding strategy in line with ALIMA's country action plan.

More specifically, they are responsible for mobilizing funding that will allow the implementation of projects. They maintain regular relations with donors, and conduct an active search for funding. They are the guarantor of the drafting of project proposals and reports to donors. They support the monitoring of contractual donor indicators, in collaboration with the Project Coordinators and the Medical Coordinator.

TASKS AND RESPONSIBILITIES

• Definition and Monitoring of the Country Financing Strategy 

The Grants Manager carries out an analysis of donor strategy and the availability of funding for the country concerned, in order to maintain a high level of information and understanding of the issues. They identify funding needs for the mission in collaboration with the coordination team and propose a relevant funding strategy for the mission. They assess the issues and propose the adaptation of the strategy according to the country’s operational action plan. During the mission, the Grants Manager monitors the financing strategy and adapts it according to changing needs. In conjunction with the Head of Mission and the Donor Advisor at headquarters, they support the design and implementation of a strategy for acquiring grants and mobilizing resources.

• Maintaining the relationship with donors 

In conjunction with the Head of Mission, they ensure representation with donors and negotiate funding for ALIMA’s projects. They maintain relations with the donors who finance the projects to ensure regular quality communication. They coordinate the donors' visits to projects when the security situation allows it, with the support of the Head of Mission.

• Business Development & Grants Prospection

The Grants Manager, in support of the Head of Mission, conducts an active search for funding and identifies new donors to approach to ensure good knowledge of ALIMA and the projects implemented by its staff. They actively monitor the thematic priorities of donors and funding mechanisms in the country. They carry out donor mapping and intelligence gathering and regularly inform the country coordination on this subject. They develop project presentations and brochures to ensure institutional communication throughout the year.

• Supports operational planning in line with donor and funding priorities 

The Grants Manager supports the Project Coordinators and the coordination team in the design of interventions in line with the donors' strategy. They ensure that the interventions are aligned with the thematic and operational priorities of the donors and that the submissions respect the formats required by the latter.

• Production of concept notes and project proposals

In order to obtain funding, the Grants Manager is responsible for submitting concept notes and project proposals within the deadlines imposed by the donors. They ensure the writing of project documents to respond to opportunities with donors. They guarantee the quality and conformity of the documents produced.

• Disseminates key information on donor procedures and funding contracts, and supports Project Coordinators in monitoring contractual requirements

The Grants Manager is responsible for updating the coordination team on donor guidelines. They continually inform the teams of the evolution of donor procedures and requirements. In addition, the Grants Manager supports the Project Coordinators in monitoring donors' contractual requirements. The Grants Manager monitors operational developments, including budgetary developments, to propose contractual modifications if necessary.

• Data tracking to meet reporting requirements

The Grants Manager develops and incorporates solid elements of monitoring and follow-up in the reports in the project monitoring tools and therefore participates, with the Data Manager and the Medical Coordinator, in the control and compilation of operational data. They ensure the updating of data monitoring tools in connection with financing contracts and anticipate the deadlines of reports to ensure the completeness of the data and a quality analysis.

• Ensures the production of accurate and analytical narrative reports within the defined deadlines

The Grants Manager is responsible for preparing interim and final reports for donors, according to the reporting formats and rules imposed. They are directly responsible for drafting documents based on precise, quantitative, and qualitative information and capitalized on during the year. They establish regular liaison with the coordinators and project managers and, to prepare reports, link the commitments with the donor and the reality of the projects and the land. They ensure compliance with deadlines and are responsible for the quality of reports.

• Ensures the contractual management of financing contracts 

The Grants Manager is responsible for monitoring financing contracts with donors. They are in direct contact with the national representatives of the lessor for contractual management issues. They make sure to know and respect the procedures of the lessor and that these are known to the rest of the team. For this, they have a common contract monitoring tool that they help update.

• Ensures the application of standards in the prevention of abuse

The Grants Manager must participate in training and awareness sessions. They apply the standards related to the prevention of abuse in all the tasks they undertake (ex: adding the thematic in reports, project proposals, clauses on the prevention of abuse, etc.). They contribute to creating and maintaining a fulfilling and protective environment.