MAIN ACTIVITIES

IMPLEMENT THE OPERATIONAL LOGISTICS STRATEGY

●  Participate actively in the elaboration and update of project planning, budgets proposals and any emergency operations, give support in strategies definition and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission;

●   Establish a mission procurement plan in accordance with validation of expenditures scale

●  Liaise will all supply chain actors (government authorities, private companies, INGO partners and clusters) and insure procurement of   Drugs; NFI and others in accordance with international and local laws. Both nationally and internationally.

MONITORING THE IMPLEMENTATION OF LOGISTICS ACTIVITIES AND PROCEDURES

● Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security and reporting, etc.;

●   Implement and apply ALIMA harmonized validated procedures and documentation. Reinforce controls and enhance training on use;

● Accountable to ensure compliance of ALIMA standards, protocols and procedures. His role requests to report to the HoM on the development of the ongoing programs and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.

MANAGEMENT OF LOGISTICS TEAMS AND HR POLICIES

● Responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.

●   Develop activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.

●   Review and adapt consequently and timely all jobs description for the national logistics staff.

●  Responsible for ensuring technical reference, supporting logistics teams on all technical issues in the mission, and providing basic guidelines and knowledge to programmes staff to follow procedures. He has to assume their implementation.

MANAGEMENT OF ASSETS AND PREMISES STRUCTURES AND EQUIPMENT

● Monitoring and follow up the registration, codification and tagging of all new assets, purchased or donated. Ensure that all in use equipment is recorded and tagged;

●   Set and supervise a regular physical inventory of the assets list. Keep assets list updated;

● He is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living   condition as well as all the equipment required;

●  Supervise the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation and energy equipment;

●  Assume and raise reports on assets for each donor as references for audit and control. Proceed to enquiries/investigations in case of damages or lost on any asset for reporting.

MONITORING OF SECURITY AND RISKS MANAGEMENT

●  Elaborate, define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification and   preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-     to day monitoring security rules observation and reporting of any problem to the HoM;

●  Create an appropriate environment to facilitate exchange of information on security situations and will be the security back up in the absence of the HoM;

●   Develop tools to proceed to elaborate a risk analysis report and update the different SOP’s (base, coordination and mission);

●   Collect and compile all useful and right information from his network then to share timely within the mission or with dedicated staff;

●  He has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ;

●   Procure to all staff in the Mission benefits a welcome briefing on security SOP’s and from proper training on some topics like on how to use communications equipment (e.g. satellite phones, HF/VHF radios, computers, etc.);

●   Manage plannings of trainings with organizations in charge of safety and security such as INSO or UNDSS;

●   The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in the mission.

SETTINGS AND IMPROVEMENT OF REPORTING

● Analyze monthly projects reports, comments and send feedback to all logistics managers before consolidation of the monthly mission report;

●  Provide, on weekly or monthly bases, reporting on activities from projects/mission evolution on the technical/logistics perspective and propose corrections if needed. Consult the logistics referent in case of amendment;

●  Improve contents of report, monitor closely results of procurement follow up, stocks management and value, fuel consumptions and action points;

●  Role and responsibility to ensure quality of reporting, exchanges and sharing of reliable information and data.

REPRESENTATION

● Represent ALIMA in meetings with Authorities and other NGOs for technical/logistics or security related issues.

● Acting HoM for all issues  when he is assigned as his representative in his absence

Implementation of preventive measures against abuse of power, gender-based and sexual violence:

    ● Ensures that his/her team, partners, and community members are aware of ALIMA's policy and have access to information (complaint reporting mechanism, focal point, etc.);

      ●  Facilitates the organization of training and awareness sessions;

      ●  Implements standards for the prevention of abuse of power, gender-based violence, and sexual violence;

     ●  Ensures that the members of his/her team and those of the partners involved in the project (Ministry of Health, national partners, etc.) follow the training and awareness sessions and apply the rules of abuse prevention;

     ●  Contributes to creating and maintaining a nurturing and protective environment for the team, community members, and partners involved in the project.